Careers and Internships

Director of Finance and Operations

The Director of Finance and Operations of The Pablove Foundation reports to the President/CEO and the Board of Directors. This position’s primary responsibilities include ensuring the overall organizational effectiveness by providing leadership and oversight of the foundation’s financial, human resource, risk management, facilities, and IT systems while working with the President/CEO to achieve The Pablove Foundation vision: Helping kids with cancer live – a love filled life today, and a cancer-free life tomorrow.

Strategy, Leadership, and Culture:

  • Collaborate on the development and annual refinement of the strategic plan, specifically focusing on the financial and operational portion of the strategic plan.
  • Maintain excellent working relationships by keeping lines of communication open, providing open and honest feedback, and actively monitoring the health of The Pablove Foundation as a whole.
    • Prepare bi-annual reports on departmental progress and activity, and make recommendations on improvement opportunities.
  • Promote a culture of high performance that values continuous improvement and a commitment to excellence. Focus on providing feedback, support, and training to develop staff skills and abilities.
  • Provide support to the President/CEO on all Board-related matters as needed, including financial and other progress reports.
  • Supervise the Operations support team.
  • Represent the organization externally, as required.


  • Plan and execute the annual organization budget process (with staff, Finance committee, Board, executive team).
  • Create, prepare and deliver monthly cash flow reports to Board Finance Chair.
  • Prepare revenue/expense updates for quarterly Board meetings.
  • Oversee the reconciliation of activity in Quickbooks Online and our accounts.
  • Monitor all Accounts Receivable/Payable.
  • Oversee the actualization of program budgets.
  • Recommend and implement effective strategies for financial policies and procedures.
  • Fulfill all tax-related requirements for the organization.
  • Oversee annual 990 with CPA.

Operations + Human Resources:

  • Implement standard system of policies and appropriate administrative/operational processes.
  • Oversee and strengthen Human Resources.
    • Reassess, strengthen, and execute new hiring process, working in conjunction with a recruiter as necessary.
    • Monitor staff performance and development goals, create and maintain the annual performance appraisals calendar, provide training and development support, and administer salary adjustments approved by the President/CEO or Board.
    • Oversee and administer employee benefits.
    • Ensure legal compliance and oversee company-wide policies and procedures including safety codes.
    • Recruit, hire, manage, and release all operations staff.
    • Oversee new board member and employee orientation.
    • Create and collaborate with the President/CEO to implement retention plan for all staff.
    • Oversee contracts and payments for all research grantees, independent consultants, and contractors working with the organization, clearly defining their deliverables/role.
    • Manage Operations support team member(s) and oversee all Human Resources processes and procedures.

Risk Management:

  • Oversee organizational insurance policies and permitting.
  • Serve as primary liaison in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing, intellectual property, etc.

Facilities + IT:

  • Oversee space planning.
  • Maintain a safe work environment.
  • Working knowledge of all equipment and all outside vendors.
  • Oversee the maintenance of the fixed assets log.
  • Oversee the system administrator for donor database including receipting, pledges, billings, and overall database maintenance.
  • Manage and oversee facilities including negotiations and relationships in the area of rental lease, tenant rights, and IT capabilities.


  • A passion for The Pablove Foundation’s mission and vision.
  • A minimum of four years experience in Operational Management, Finance, and Budget development and oversight required.
  • Excellent computer skills and proficient in Microsoft Office, Quickbooks Online, and DonorPro or similar Donor Database.
  • Knowledge of tax and other compliance implications of non-profit status.
  • Excels at operating in a fast-paced, team environment.
  • Excellent communication skills both written and verbal, a collaborative work style, and commitment to leadership.
  • Must have valid driver’s license, reliable vehicle and insurance.
  • Must pass a background check.
  • A minimum of two years experience in a supervisory role.
  • Understanding of the importance of team building, positive outlook, collaboration, and flexibility.
  • A sense of humor.

To apply: The Pablove Foundation requests your resume, cover letter and salary history be sent to

Office Coordinator

The Office Coordinator will ensure The Pablove Foundation’s effectiveness by providing support for the organization’s overall operational functions and reports to the Director of Finance + Operations. The Office Coordinator’s primary responsibilities include assisting with the foundation’s operations, facilities, and IT systems.

Primary Responsibilities:

            • Operations: Process incoming checks, desktop deposits, and general data entry. Maintain office inventory and order supplies when necessary. Manage postage usage for organization, including purchasing stamps and trips to USPS. Provide backup support for income phone calls and greeting office visitors. Maintain merchandise inventory, POS system and provide sales reports as needed. Assist with internship program by recruiting for all positions and managing general internship program.
            • Facilities: Oversee all of facilities, liaison with landlord when needed; maintain a safe and clean work environment; oversees outside vendors; maintain the fixed assets log; manage offsite storage facility, including pick-up and drop-off of inventory.
            • IT: Manage all technology and communication systems including employee Mac computers, telephones, shared network drives, printer/scanner, wireless routers and alarm system.

All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. This position reports to the Director of Finance + Operations and will also regularly interact with the President/CEO.


            • Proficient computer skills and knowledge of Google Calendar, Google Docs, MS Office Suite
            • Experience with Quickbooks a plus
            • Experience with Donor Pro or similar Donor Database a plus
            • Familiarity with peer-to-peer fundraising systems (i.e. Classy, Charity Buzz)
            • Strong attention to detail and the ability to prioritize work and meet deadlines
            • Knowledge of IT systems to foresee/troubleshoot staff needs
            • Capacity to work and thrive in a growing, fast-paced organization with a collaborative environment

Key Competencies:

            • Organizational and planning skills
            • Excellent communication skills, including writing and verbal
            • Information gathering and monitoring skills
            • Problem analysis and problem solving skills
            • Judgment and decision-making ability
            • Prioritization skills
            • Initiative
            • Confidentiality
            • Team player
            • Attention to detail and accuracy
            • Adaptability
            • Sense of humor

To apply: Please send a resumé and cover letter to

Pablove Operations Intern

Want to see what it’s really like in the nonprofit world? Our Operations interns play an integral role in making Pablove’s day-to-day operations run as smooth as butter. This is the perfect opportunity for students and young professionals who are curious about a career with impact, but who want an all-encompassing experience before committing to a specific department in the nonprofit world. Your internship will give you direct access to meetings, projects and opportunities that are only available at a small organization like Pablove.

Duties Include:

            • Perform key volunteer roles at outreach and fundraising events by heading up volunteer teams and groups, representing the organization, and assisting staff.
            • Learning aspects of nonprofit administration such as database entry, event management, and facilities and operations – a crucial skill for anyone looking for a career in nonprofits.
            • Assist in key elements of nonprofit merchandising – including product development and research, sale strategies and third party collaborations.
            • Pulling, organizing and fulfilling merchandise orders and event materials at the direction of the Operations Coordinator.
            • Researching new ideas, keeping the office organized, and performing administrative tasks like welcoming our guests, filing, and being the voice on the phone behind the words, “Hello, Pablove Foundation. How can we help you?”

We’re looking for someone who has:

            • A genuine interest in working for a nonprofit organization that is heavily involved with both health issues and the arts.
            • Strong writing skills, a professional phone manner, and the ability to complete thorough and competent research.
            • Initiative and creativity. Interns will be encouraged to generate new ideas and follow through on those opportunities during their assignment.
            • Mac proficiency is important; familiarity with Microsoft Office and Google Docs a must.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to

Pablove Communications and Multimedia Intern

We’re a small team doing BIG things, and we’re looking for interns who match our creative spirit to help get the word out about fighting childhood cancer with love. Communications and multimedia interns get hands-on experience in our long- and short-term communications tactics and strategy. Interns acquire new, in-demand skills and written, design or video collateral for their portfolio.

Duties Include:

            • Writing, editing and proofreading newsletters, promotional materials and fundraising.
            • Assisting with social media efforts, including but not limited to Facebook, Google+, Twitter, Tumblr, Flickr and the Pablove blog.
            • Tracking and measuring new and traditional media metrics.
            • Web design and programming.
            • Graphic design for web and print-based materials.
            • Transcribing and cataloging video footage and photography.
            • Editing video pieces and graphics for YouTube and Vimeo.

We’re looking for someone who has:

            • A genuine interest in a career in communications, social media, web design, graphic design, film and editing, or all of the above!
            • Has some experience with software in their area of interest: Adobe Creative Suite (Photoshop, Illustrator, InDesign), Final Cut Pro, iMovie, HTML. Mac proficiency a must.
            • Keeps a healthy media diet, especially when it comes to the latest releases of social media platforms.
            • Has strong writing and editing skills.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to

Pablove Shutterbugs Program Intern

Looking to gain hands-on experience with a fun, fast-paced nonprofit? Do you have a passion for youth programs and community outreach? Love photography? A program of The Pablove Foundation, Pablove Shutterbugs teaches children living with cancer to develop their creative voice through the art of photography. We are seeking dedicated, creative applicants to support our growing photography program.

If you are interested in participating in an environment where you will learn the day-to- day workings of a non-profit organization with an emphasis in arts education, then this is the internship for you!

What you will learn:

            • How arts education professionals administer their programs.
            • Logistics in planning and program execution including preparing materials for group photography classes with Pablove Shutterbugs students.
            • How to create, market and maintain documents in our community outreach activities.
            • Help plan and participate in a variety of program events and outreach campaigns.

We’re looking for an intern who can:

            • Use Mac computers and work with Microsoft Office Suite and Google Docs.
            • Conduct research for prospective partnerships with community organizations, higher education institutions, photographers, photography collectors, and galleries.
            • Roll up their sleeves and assist with support tasks such as filing and mailing, maintaining program inventory, application processing, and general correspondence.

We pablove candidates who might:

            • Have working knowledge of or enjoy photography.
            • Speak Spanish.

Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of a quarter or semester (3-4 months).

Course credit is available upon request.

Pablove Shutterbugs interns are paramount to the program’s success. We balance administrative duties with learning opportunities in a fast-paced, structured and supportive working environment.

To apply: Email your resume + cover letter to

Pablove Development and Events Intern

Are you interested in learning valuable development and event management skills and fighting childhood cancer with love? Then we want to meet you!

Projects include:

            • Assisting with and attending fundraising events.
            • Researching potential corporate and in-kind donations.
            • Administrative tasks related to Development (e.g. mailings and filing).
            • Grant research and some grant writing (no grant writing experience necessary, but writing experience is preferred).

We are looking for someone who is detail oriented, has exceptional organizational skills and takes initiative on assigned projects. This internship will give you insight into how a growing non-profit approaches their development strategy. Enthusiasm and a passion for the cause is a must. You must live in or be willing to relocate to Los Angeles.

To apply: Email your resume + cover letter to

Featured Events

Featured Events

Pablove Across America 2015

WhenOctober 5, 2015

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