Pablove’s Marketing department is seen as the creative and storytelling arm of the Foundation, directly serving the needs of the Program and Development teams to help connect our mission to more supporters (and with greater resonance) throughout the United States and beyond. Right now, the Marketing team is at a unique place, where we are in need of a new vision for how we share our story and engage others. This vision will directly translate into a brand refresh, new website, and update on all our creative, and the Marketing team will lead these efforts. This is an exciting stage where we hope to build up a team who wants to work hard (and work with others) to redefine how Pablove is seen as an innovative and impactful organization. This team is a critical piece in helping us reach our strategic goals, especially as we increase both engagement from new and existing constituents and also the Foundation’s overall yearly funding.
As the Pablove Foundation Marketing Director, you will lead all creative and marketing efforts. This role will be essential in designing and building a compelling brand, supporting team and ongoing strategies that make the mission of Pablove resonate with more and more people so we can expand our good work at the Foundation.
- Develop the big picture storyline that connects all of Pablove’s programs in a clear and compelling way. Work with the Marketing team to translate this creative through line into actionable marketing campaigns and other engagement opportunities, and equip other staff to understand this clear vision and better represent the Foundation.
- Lead the brand voice and look, including leading a refresh on all collateral and web, and later overseeing all copy, design and other creative that represents the Pablove brand.
- Liaise with the Leadership Team in a unique way, building strategies that serve the programmatic and fundraising needs of the organization.
- Build strategies that leverage the tools of PR, social media, communications, strategic partnerships, and creative production to meet these goals.
- Manage a support team, determining the best ways to leverage their time and talents to meet the needs of the Foundation. Provide guidance to this staff and encourage real professional development and growth.
- Work closely with the Foundation’s CEO, Leadership Team, and Board to anticipate big-picture opportunities and challenges, and how Marketing can play an essential role in meeting the goals of the Strategic Plan.
Desired Skills and Qualifications:
- You’re a natural storyteller, able to weave things together to create an infectious and inspiring narrative that draws people in.
- You are personally drawn to the Pablove mission, and feel passionate about sharing what we’re doing with others.
- While you have the experience and courage to come up with and execute on bold ideas, you like to listen and facilitate the growth of others. Whether they’re on your team or working in another department, you value teamwork.
- You aren’t above getting your hands dirty or knowing that sometimes everyone has to just chip in on the weekends.
- You know how to successfully analyze data to create smart strategies, and know the right tools to use. Your flexibility and big-picture thinking help you adjust strategies as needed, while also keeping a close eye on the details.
- You have 8+ years of relevant experience in the field of marketing/communications, and have a strong understanding in how to hire and lead a team with diverse skill sets across branding and design, PR, and communications.
To apply: send your cover letter, resume, samples of work, and salary history to email@example.com. Please include “Marketing Director” in the subject line. All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.
Database + Development Coordinator
The Database and Development Coordinator reports to the VP of Development & Communications. This position is the primary database administrator and is responsible for all data entry and reporting. Candidate should be confident with setting and enforcing database policies, conducting staff training, and creating strategies to support fundraising functions across the department. In addition, the coordinator works closely with and provides overall administrative support to the President/CEO to include supporting the Board of Directors.
Candidate must be a self starter while working well with a diverse team in a collaborative environment. Strong organizational skills with significant attention to detail are a must in addition to superior communication and writing skills. This is a wonderful opportunity to learn about the many facets of running a development department and to play a significant role in the achievement of The Pablove Foundation vision: helping kids with cancer live—a love-filled life today, and a cancer-free life tomorrow.
- Manage the donor database on DonorPro by keeping all data clean, organized, and updated by following set data entry protocols, expanding notes, removing duplicates, and tracking individual relationships, mailings, and event attendance
- Conduct all staff training for DonorPro.
- Process all donations by entering gifts into Donor Pro, transmitting payments and payment information to accounting, generating and distributing a weekly transaction report, and completing acknowledgement letters.
- Prepare direct mail appeals and acknowledgement letters including handwritten thank you notes for donors and notifications for memorial donations, ensuring that all correspondence is accurate and sent in a timely manner.
- Track and invoice pledges and other special gifts.
- Prepare all mailing lists from DonorPro.
- Coordinate in-kind gifts including fielding calls, entering data, and completing acknowledgements.
- Provide daily support for the President/CEO by managing calendars, communicating daily appointments, overseeing travel and accommodations, anticipating needs in preparation for meetings and travel, and reconciling expenses.
- Support the President/CEO with the Board of Directors, including weekly Board email updates, scheduling quarterly meetings, preparing meeting packets, attending meetings, prospect research, and taking minutes.
- Provide support to the VP of Development & Communications as needed.
- Prepare and edit correspondence, reports, and presentations.
- Manage projects and conduct research for President/CEO and the Board of Directors.
- Handle general phone and email inquiries that relate to fundraising.
- Maintain donor prospect list and materials for Board of Directors.
- Serve as liaison with internal staff at all levels.
- Other duties as assigned.
Desired Skills and Qualifications:
- Strong attention to detail and the ability to prioritize work and meet deadlines
- Superior ability to analyze situations that require forethought and follow-up with executives and multiple stakeholders
- Capacity to work and thrive in a growing, fast-paced organization with a collaborative environment
- Must be able to demonstrate proficiency in above tasks through previous work, volunteer, extracurricular or academic experience
- Working knowledge of computers and software including, but not limited to: Microsoft Word, Excel, electronic calendaring, and email
- Ability and willingness to work occasional evenings and weekends
- Commitment to The Pablove Foundation mission and vision, and sensitivity to the needs of our community
Education and Experience:
- Bachelor’s degree or equivalent experience
- At least three years of database and executive administrative support experience
- Proficient computer skills and advanced knowledge of relevant software such as Google Calendar, Google Docs, MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Organizational and planning skills
- Excellent interpersonal and communication skills, including written and verbal
- Information gathering and monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Prioritization skills
- Confidentiality, good judgement, diplomacy, and tact
- Team member
- Attention to detail and accuracy
- Calmness and efficiency in order to perform activities involving multiple demands, many details, and frequent changes in a fast-paced environment
- Sense of humor
To apply: send your cover letter and resume to firstname.lastname@example.org. Please include “Database and Development Coordinator” in the subject line. All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.
The Program Officer of The Pablove Foundation reports directly to the Vice-President of Programs and manages the The Foundation’s Childhood Cancer Research Grants program and Education for Families initiatives. The Program Officer works closely with program, development, and marketing team members to ensure that The Pablove Foundation Research Grants Program continues to grow and strategic objectives are met. The Program Officer also serves as the liaison between the scientific research community, Pablove supporters, and the childhood cancer community at large.
The Program Officer is a member of The Pablove Foundation Programs Department, working in all aspects to include but not limited to: research grants management, education initiatives such as preparing and writing science content for a lay audience, community engagement, designated fund donor stewardship, and events. In this role, the Program Officer is responsible for maintaining and improving the grants giving process using the ProposalCENTRAL system, developing and sustaining long-term relationships with current and new designated funds donors to maximize their philanthropic participation with The Foundation, encourage increased charitable giving in the designated funds area, and enhance the impact of The Pablove Foundation’s grant making in the community. The Officer may conduct research on issues of concern and focus, and represent The Foundation at fundraising, nonprofit, and community events. The Program Officer will maintain adequate files for both research and education programs.
Oversees systems and assists in the strategic growth of the childhood cancer research grants program into an innovative and effective grant giving program. Activities include, but are not limited to:
- Implement, maintain, and monitor grant making processes internally and at large with stakeholders such as the Board of Directors and Scientific Advisory Committee
- Generate and produce grant research and analysis of scientific content; ensure timely, accurate, and useful reporting to the Leadership Team and the Board of Directors
- Process grant awards and payment; review and track grantee requirements and reports
- Confirm compliance with Foundation policies, procedures, and legal requirements
- Identify and recommend potential process improvements
- Serve as a thought partner with The Foundation’s Leadership Team and develop the Foundation’s capacity to make larger, strategic grants
- Meet personally with current and potential designated funds donors and research grant recipients to maximize the effectiveness of the grant giving program
- Work closely with the development and marketing teams to ensure that the research grants’ educational initiatives are impacting our constituent base and the general public
- Work closely with the Vice-President of Development and the Vice-President of Programs to implement designated-fund donor engagement plans for growth and sustainability
- Outreach to research institutions nationally and internationally to achieve greater impact
Family Education Programming
Work closely with the Vice-President of Programs to develop and implement educational programming for caretakers and families living with childhood cancer. Oversee the day to day programming and coordination of activities that include, but are not limited to:
- Outreach to families and caretakers of children living with childhood cancer to encourage participation in a pilot program
- Help devise narratives to drive marketing efforts around the impact Pablove is making in the area of family education
- Manage record keeping, correspondence, feedback and evaluation processes
- Execute program activities including recruiting and managing program volunteers, securing needed resources, and tracking progress
- Create new procedures and program materials
- Help generate reports on the effectiveness of the pilot program
- Serve as a thought partner with the Vice-President of Programs in devising strategies to help elevate and scale the program nationally
- This position requires travel 2-3 times a year
- Assist the Vice-President in preparing presentations and materials for reporting
- Assist in coordination of board and scientific research committees
- Serve as an active member of the Programs team that is focused on fulfilling an interrelated three-pronged approach to the Pablove mission
- Work cross functionally with other departments and seek to foster additional relationships
- Given the dynamic nature of The Pablove Foundation’s work, the job will inevitably grow and change over time. The Program Officer’s recommendations for the growth of the research grants program and family education will be a crucial element in advancing the mission of The Pablove Foundation
- Outstanding verbal and written communication skills
- Strong interpersonal skills
- Strong background in biological science; ability to discern systems and complex science content; effectively communicate concepts to a lay audience
- Facility with computers, database software, MAC proficiency
- Ability to handle multiple tasks simultaneously and under deadlines
- Strong time management skills; self-starter and self-reliant but able to consult effectively with others
- A passion for research and educating families in the childhood cancer community
- Ability to think and work at both the micro and macro level
- Bachelor’s degree in Biological Sciences, Masters of Public Health (MPH) preferred
- 3-5 years of experience required in community, non-profit, grant making, development, or other work directly related to The Pablove Foundation’s mission
- Management and organization development experience
To apply: send your cover letter, resume, and salary history to email@example.com. Please include “Program Officer” in the subject line.
All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.
Pablove Shutterbugs Internship (PAID)
The Pablove Foundation is pleased to announce a paid four month internship program for recent college graduates. Interns will have the opportunity to learn how a highly-regarded arts education program for children living with cancer operates and how the program effectively teaches children to develop their creative voice through the art of photography. The internship begins on February 15, 2016 and will end on June 17, 2016. The intern will receive a $3,000 stipend upon completion of the internship program.
Pablove Shutterbugs is the signature arts program of The Pablove Foundation. In recent years it has expanded to serve children in over 15 cities in the United States, and has launched an online Print Shop to showcase and sell their work to support pediatric cancer research. The Pablove Shutterbugs internship program is designed to give an emerging arts or non-profit professional an in-depth look at our program model, provide the opportunity to join a small team of dynamic mission-driven staff, and contribute to the needs of a fast-paced and busy office.
The internship program provides a balance of administrative tasks and educational experiences for the Pablove Shutterbugs Intern. Over the four month internship, responsibilities include but are not limited to:
- Assist with overall programming including attending classes, observing, and helping out where needed
- Devising correspondence to Pablove Shutterbugs families through print and e-mail
- Oversee organization systems for the physical office such as re-ordering supplies, equipment, signage, paperwork, etc.
- Devise, research, and implement organization and inventory system for the Pablove Print Shop
- Maintain program supplies and maintain master inventory list for programs across the country (such as camera kits, student t-shirts, bags, etc.) and researching and pricing photography equipment
- Manage database organization and input of student data into the DonorPro data base; print reports as needed by Programs and Development teams
- Fulfill Pablove Print Shop orders and requests for prints from Development and Marketing Departments
- Assist with student Gallery Shows and assist managers in framing, shipping, and creating labels, signs, and didactics
- Help update materials and produce, print, and ship documents and training manuals to constituents across the United States
- Organize logistics and scheduling for outreach events including tradeshows and community partners programs
- Assist Program Managers in their recruitment of volunteers in local communities
- Assist with classes, gallery shows, installation of gallery shows and community events
- Research potential gallery spaces, classroom locations, and field trip locations for Shutterbugs students across the country
- Help devise and deploy volunteer appreciation initiatives for Pablove Shutterbugs volunteers
- Participate in outreach and community events serving both the arts and the pediatric cancer communities
- Contribute to team meetings and help shape current and future Pablove Shutterbugs initiatives
- Other duties as necessary
- Undergraduate, graduate, or recent college graduate from a four year university can apply. Recent college graduates preferred.
- A background or interest in the arts or arts education
- A passion for photography
- Prior experience (volunteer or paid) with children or teens
- Working knowledge of platforms such as Google Docs, DropBox, InDesign, or Keynote preferred
- Friendly, well-spoken
- Good writing skills
- An aesthetic eye for photography or visual arts preferred
- Must be able to commit 21 hours per week, 3 times per week
To apply: Please send your resume and cover letter to firstname.lastname@example.org no later than February 3, 2016. Interviews will be conducted on a rolling basis and the successful applicant will begin on February 15th, 2016.
Pablove Operations Intern
Want to see what it’s really like in the nonprofit world? Our Operations interns play an integral role in making Pablove’s day-to-day operations run as smooth as butter. This is the perfect opportunity for students and young professionals who are curious about a career with impact, but who want an all-encompassing experience before committing to a specific department in the nonprofit world. Your internship will give you direct access to meetings, projects and opportunities that are only available at a small organization like Pablove.
- Perform key volunteer roles at outreach and fundraising events by heading up volunteer teams and groups, representing the organization, and assisting staff.
- Learning aspects of nonprofit administration such as database entry, event management, and facilities and operations – a crucial skill for anyone looking for a career in nonprofits.
- Assist in key elements of nonprofit merchandising – including product development and research, sale strategies and third party collaborations.
- Pulling, organizing and fulfilling merchandise orders and event materials at the direction of the Operations Coordinator.
- Researching new ideas, keeping the office organized, and performing administrative tasks like welcoming our guests, filing, and being the voice on the phone behind the words, “Hello, Pablove Foundation. How can we help you?”
We’re looking for someone who has:
- A genuine interest in working for a nonprofit organization that is heavily involved with both health issues and the arts.
- Strong writing skills, a professional phone manner, and the ability to complete thorough and competent research.
- Initiative and creativity. Interns will be encouraged to generate new ideas and follow through on those opportunities during their assignment.
- Mac proficiency is important; familiarity with Microsoft Office and Google Docs a must.
- Spanish-language skills a plus!
To apply: Email your resume + cover letter to email@example.com.
Pablove Communications and Multimedia Intern
We’re a small team doing BIG things, and we’re looking for interns who match our creative spirit to help get the word out about fighting childhood cancer with love. Communications and multimedia interns get hands-on experience in our long- and short-term communications tactics and strategy. Interns acquire new, in-demand skills and written, design or video collateral for their portfolio.
- Writing, editing and proofreading newsletters, promotional materials and fundraising.
- Assisting with social media efforts, including but not limited to Facebook, Google+, Twitter, Tumblr, Flickr and the Pablove blog.
- Tracking and measuring new and traditional media metrics.
- Web design and programming.
- Graphic design for web and print-based materials.
- Transcribing and cataloging video footage and photography.
- Editing video pieces and graphics for YouTube and Vimeo.
We’re looking for someone who has:
- A genuine interest in a career in communications, social media, web design, graphic design, film and editing, or all of the above!
- Has some experience with software in their area of interest: Adobe Creative Suite (Photoshop, Illustrator, InDesign), Final Cut Pro, iMovie, HTML. Mac proficiency a must.
- Keeps a healthy media diet, especially when it comes to the latest releases of social media platforms.
- Has strong writing and editing skills.
- Spanish-language skills a plus!
To apply: Email your resume + cover letter to firstname.lastname@example.org.
Pablove Shutterbugs Program Intern
Looking to gain hands-on experience with a fun, fast-paced nonprofit? Do you have a passion for youth programs and community outreach? Love photography? A program of The Pablove Foundation, Pablove Shutterbugs teaches children living with cancer to develop their creative voice through the art of photography. We are seeking dedicated, creative applicants to support our growing photography program.
If you are interested in participating in an environment where you will learn the day-to- day workings of a non-profit organization with an emphasis in arts education, then this is the internship for you!
What you will learn:
- How arts education professionals administer their programs.
- Logistics in planning and program execution including preparing materials for group photography classes with Pablove Shutterbugs students.
- How to create, market and maintain documents in our community outreach activities.
- Help plan and participate in a variety of program events and outreach campaigns.
We’re looking for an intern who can:
- Use Mac computers and work with Microsoft Office Suite and Google Docs.
- Conduct research for prospective partnerships with community organizations, higher education institutions, photographers, photography collectors, and galleries.
- Roll up their sleeves and assist with support tasks such as filing and mailing, maintaining program inventory, application processing, and general correspondence.
We pablove candidates who might:
- Have working knowledge of or enjoy photography.
- Speak Spanish.
Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of a quarter or semester (3-4 months).
Course credit is available upon request.
Pablove Shutterbugs interns are paramount to the program’s success. We balance administrative duties with learning opportunities in a fast-paced, structured and supportive working environment.
To apply: Email your resume + cover letter to email@example.com
Pablove Development and Events Intern
Are you interested in learning valuable development and event management skills and fighting childhood cancer with love? Then we want to meet you!
- Assisting with and attending fundraising events.
- Researching potential corporate and in-kind donations.
- Administrative tasks related to Development (e.g. mailings and filing).
- Grant research and some grant writing (no grant writing experience necessary, but writing experience is preferred).
We are looking for someone who is detail oriented, has exceptional organizational skills and takes initiative on assigned projects. This internship will give you insight into how a growing non-profit approaches their development strategy. Enthusiasm and a passion for the cause is a must. You must live in or be willing to relocate to Los Angeles.
To apply: Email your resume + cover letter to firstname.lastname@example.org.