Careers and Internships

Pablove Shutterbugs Associate Director

A program of The Pablove Foundation, Pablove Shutterbugs teaches children to develop their creative voice through the art of photography.

The Pablove Shutterbugs Associate Director reports to the Vice President of Programs. This position’s primary responsibility is ensuring our program’s effectiveness by planning, organizing, developing, and managing program activities.

Primary Responsibilities Include:

Overall Programming + Staff

  • Supervise, train and oversee Pablove Shutterbugs staff to ensure high-quality work, and the successful implementation of the programming strategy
  • Oversee work with volunteers and independent contractors to maintain high quality
  • Oversee and continually refine Pablove Shutterbugs evaluation processes
  • Lead streamlining of all systems related to Shutterbugs
  • Stay informed on best practices in arts education programming; ensure best practices are utilized in program development and evaluation
  • Oversee procedures and infrastructure to maintain legal compliance for arts programming
  • Oversee development of alumni engagement program
  • Oversee the execution of the alumni program, monitor the outcomes, and adjust the strategy as needed

Development + Marketing Support

  • Collaborate on development strategy, specifically focusing on how the development strategy supports all programming
  • Provide background information, historical context, and creative input as needed, including specific programming needs for donor cultivation, events, etc.
  • Create and oversee refinement of boilerplate language for Shutterbugs
  • Work in close collaboration with the marketing department to generate updates on program impact
  • Work in close collaboration with the marketing department on the Pablove Print Shop website including cross-departmental initiatives that will generate visibility, brand loyalty, and increased interaction and sales from the general public
  • Collaborate and provide input and support on development strategy
  • Ensure proposals are accurate reflections of program outcomes and objectives

Programming:

  • Oversee Los Angeles and nationwide Pablove Shutterbugs programs
  • Oversee programming and logistics for the Pablove Print Shop
  • Site manage a portfolio of Pablove Shutterbugs locations including, but not limited to: Los Angeles (Alumni Summer Camp), New York, New Orleans, and Boston
  • Interface and communicate with hospital partners, regional arts communities and other care facilities that serve children living with cancer to garner interest and participation in Pablove Shutterbugs
  • Recruit, interview, hire, and train Local Teaching Artists and volunteers
  • Communicate with the Local Teaching Artists regularly to ensure successful programming at each site
  • Work with families to ensure that they are properly informed about program activities
  • Collect and process program evaluation data received from Pablove Shutterbugs stakeholders
  • Oversee, help develop, and execute mentor and volunteer appreciation and retention programming in Los Angeles and across the country

Strategy + Operations:

  • Ensure a solid infrastructure
  • Oversee the annual budget and cash flow while maintaining fiscal responsibility for Pablove Shutterbugs
  • Act as team liaison with development team on internal and external fundraising objectives
  • Work with Development Team to produce program events as needed (e.g. Gallery Shows)
  • Collaborate with marketing team to devise outreach and marketing strategies
  • Create improvements, updates and streamline current systems
  • Work across departments to ensure a solid outreach and online presence in the communities we serve
  • Assist VP of Programs with reporting, improving program content and structure, and overall budget compliance for Executive Leadership and Board of Directors

Program Administration + Educational Initiatives:

  • Teach Pablove Shutterbugs classes when necessary
  • Represent The Pablove Foundation in a variety of professional settings including, but not limited to: hospital visits, outreach events, and conferences

Skills + Qualifications:

  • B.A. in Fine Arts, Education, Cultural, or Liberal Arts preferred, but not required
  • 3-5 years of experience in arts programming and working with youth
  • Experience developing curriculum in an experiential setting required
  • Strong writing and analytical skills
  • A passion for the arts and an artistic eye
  • Ability to handle multiple tasks simultaneously and under deadlines
  • Strong interpersonal and time management skills
  • Attention to detail
  • Experience working with and managing databases preferred
  • MAC proficiency strongly desired
  • Experience with Adobe CS6 programs including Photoshop preferred
  • Experience with CMS web design a plus
  • Bilingual in Spanish preferred

To apply: send your cover letter, resume, and salary history to jobs@pablove.org. Please include “Pablove Shutterbugs Associate Director” in the subject line. All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.

Marketing Coordinator + Graphic Designer

The Pablove Foundation’s Marketing Department is seen as the creative and storytelling arm of the foundation, directly serving the needs of the Programs and Development teams to help connect our mission to more supporters (and with greater resonance) throughout the United States and beyond. We are building our marketing team, with a new Director of Marketing in place and are seeking those who want to work hard (and work with others) to redefine how Pablove is seen – as an innovative and impactful organization. This team is a critical piece in helping us reach our strategic goals, especially as we increase both engagement from new and existing constituents and also the Foundation’s overall yearly funding.

This position reports to the Director of Marketing and will work with a Marketing Manager as well as a departmental intern.

Primary Responsibilities

  • Acts as the “heartbeat” of the marketing department, responsible for tracking and updating all marketing projects.
  • Graphic design for all printed and digital collateral including but not limited to: event collateral, direct mail marketing pieces, invitations, signage, social media content using Adobe Creative Suite including but not limited to InDesign, Illustrator and Photoshop.
  • Support Marketing Manager in posting and developing social media content.
  • Organizing and tracking all marketing assets on a cloud system ensuring photos, images and collateral are easy to find.
  • Support email marketing efforts updating and designing Constant Contact and/or Mail Chimp emails and seeking appropriate approvals cross departmentally.
  • Support development of Powerpoint and/or Keynote presentations with a focus on visual storytelling.
  • Experience with Adobe Creative Suite, Final Cut Pro or other video editing software, Microsoft Suite (Powerpoint) and working knowledge of Word Press and Constant Contact/Mail Chimp preferred but not required.

Desired Skills + Qualifications

  • You are personally drawn to the Pablove mission, and feel passionate about sharing what we’re doing with others.
  • You love graphic design, creating video content and telling compelling stories visually.
  • You are detail oriented, able to juggle many tasks while keeping the team organized and a happy disposition.
  • You are able to work across every department with great ease juggling many personalities and needs.
  • You are an excellent communicator written, verbally and visually.
  • You aren’t above getting your hands dirty or knowing that sometimes everyone has to just chip in on the weekends.
  • You have a degree from a four-year university with a year of work experience and/or internships OR two-year graphic design school applicants with 2-3 years of relevant work experience. Film, Art and Graphic Design school graduates are welcomed!

For consideration: please send your resume, a cover letter as well as graphic design and video work samples via link (no large attachments please) to jobs@pablove.org. Please include “Marketing Coordinator” in the subject line. The Pablove Foundation is an Equal Opportunity Employer. PLEASE NO PHONE CALLS OR DROP INS.

Development Coordinator

The Development Coordinator works closely with all members of the Development team and reports to the VP of Development. This position’s primary responsibilities are split between managing the donor database and stewardship activities, and providing support to Pablove’s fundraising and community events.

Primary Responsibilities

  • Performs functions in DonorPro database including gift entry, approving and tracking matching gifts, preparing tax receipts, merging constituents, pulling invitation lists and income reports, and updating donor information
  • Prepares direct mail appeals and acknowledgement letters including handwritten thank you notes for donors, ensuring that all correspondence is accurate and sent in a timely manner
  • Supports the President/CEO and other Development staff in the cultivation and stewardship of members in The Truehearted, The Lionhearted, and Giving Circles by tracking their communications and progress
  • Supports all fundraising events including pulling guest lists from the database, delivery of invitations, taking RSVPs, tracking event attendees, and soliciting in-kind donations
  • Supports Event Committees including preparing meeting packets, attending meetings, and taking minutes
  • Handles general phone and email inquiries that relate to fundraising
  • Coordinates community partnership fundraising events as needed
  • Works at fundraising and outreach events as needed to help spread awareness about Pablove

Qualifications

  • A passion for The Pablove Foundation’s mission and vision.
  • A minimum of 1-2 years experience in an event coordination, planning, production, or fundraising position. Internships will be considered as experience for exceptional candidates. Non-profit experience preferred.
  • A minimum of 2 years working with a database (preferably donor database) and/or with data entry
  • Ability to prioritize and handle multiple tasks while maintaining a high-level of attention to detail and professional quality of work
  • Thrives in a team environment where a positive outlook, collaboration, and “all hands on deck” attitude are key in a growing, fast-paced organization
  • Basic working knowledge of computers and software, including but not limited to database software, Microsoft Word, Excel, and Google Drive is required
  • Excellent interpersonal and oral and written communication skills
  • Enthusiasm, dedication, sense of humor, and a drive to succeed

Physical Requirements

  • Manual dexterity for operating a computer keyboard, printer, facsimile machine, photocopier, and calculator
  • Ability to sit at a desk or conference table for extended periods of time within an office environment
  • Ability to lift up to 25 pounds

To apply: send your cover letter, resume, and salary history to jobs@pablove.org. Please include “Development Coordinator” in the subject line. The Pablove Foundation is an Equal Opportunity Employer. PLEASE NO PHONE CALLS OR DROP INS.

Program Officer

The Program Officer of The Pablove Foundation reports directly to the Vice-President of Programs and manages the The Foundation’s Childhood Cancer Research Grants program and Education for Families initiatives. The Program Officer works closely with program, development, and marketing team members to ensure that The Pablove Foundation Research Grants Program continues to grow and strategic objectives are met. The Program Officer also serves as the liaison between the scientific research community, Pablove supporters, and the childhood cancer community at large.

The Program Officer is a member of The Pablove Foundation Programs Department, working in all aspects to include but not limited to: research grants management, education initiatives such as preparing and writing science content for a lay audience, community engagement, designated fund donor stewardship, and events. In this role, the Program Officer is responsible for maintaining and improving the grants giving process using the ProposalCENTRAL system, developing and sustaining long-term relationships with current and new designated funds donors to maximize their philanthropic participation with The Foundation, encourage increased charitable giving in the designated funds area, and enhance the impact of The Pablove Foundation’s grant making in the community. The Officer may conduct research on issues of concern and focus, and represent The Foundation at fundraising, nonprofit, and community events. The Program Officer will maintain adequate files for both research and education programs.

Grants Management
Oversees systems and assists in the strategic growth of the childhood cancer research grants program into an innovative and effective grant giving program. Activities include, but are not limited to:

  • Implement, maintain, and monitor grant making processes internally and at large with stakeholders such as the Board of Directors and Scientific Advisory Committee
  • Generate and produce grant research and analysis of scientific content; ensure timely, accurate, and useful reporting to the Leadership Team and the Board of Directors
  • Process grant awards and payment; review and track grantee requirements and reports
  • Confirm compliance with Foundation policies, procedures, and legal requirements
  • Identify and recommend potential process improvements
  • Serve as a thought partner with The Foundation’s Leadership Team and develop the Foundation’s capacity to make larger, strategic grants
  • Meet personally with current and potential designated funds donors and research grant recipients to maximize the effectiveness of the grant giving program
  • Work closely with the development and marketing teams to ensure that the research grants’ educational initiatives are impacting our constituent base and the general public
  • Work closely with the Vice-President of Development and the Vice-President of Programs to implement designated-fund donor engagement plans for growth and sustainability
  • Outreach to research institutions nationally and internationally to achieve greater impact

Family Education Programming
Work closely with the Vice-President of Programs to develop and implement educational programming for caretakers and families living with childhood cancer. Oversee the day to day programming and coordination of activities that include, but are not limited to:

  • Outreach to families and caretakers of children living with childhood cancer to encourage participation in a pilot program
  • Help devise narratives to drive marketing efforts around the impact Pablove is making in the area of family education
  • Manage record keeping, correspondence, feedback and evaluation processes
  • Execute program activities including recruiting and managing program volunteers, securing needed resources, and tracking progress
  • Create new procedures and program materials
  • Help generate reports on the effectiveness of the pilot program
  • Serve as a thought partner with the Vice-President of Programs in devising strategies to help elevate and scale the program nationally

General:

  • This position requires travel 2-3 times a year
  • Assist the Vice-President in preparing presentations and materials for reporting
  • Assist in coordination of board and scientific research committees
  • Serve as an active member of the Programs team that is focused on fulfilling an interrelated three-pronged approach to the Pablove mission
  • Work cross functionally with other departments and seek to foster additional relationships
  • Given the dynamic nature of The Pablove Foundation’s work, the job will inevitably grow and change over time. The Program Officer’s recommendations for the growth of the research grants program and family education will be a crucial element in advancing the mission of The Pablove Foundation

Desired Skills:

  • Outstanding verbal and written communication skills
  • Strong interpersonal skills
  • Strong background in biological science; ability to discern systems and complex science content; effectively communicate concepts to a lay audience
  • Facility with computers, database software, MAC proficiency
  • Ability to handle multiple tasks simultaneously and under deadlines
  • Strong time management skills; self-starter and self-reliant but able to consult effectively with others
  • A passion for research and educating families in the childhood cancer community
  • Ability to think and work at both the micro and macro level

Minimum Experience:

  • Bachelor’s degree in Biological Sciences, Masters of Public Health (MPH) preferred
  • 3-5 years of experience required in community, non-profit, grant making, development, or other work directly related to The Pablove Foundation’s mission
  • Management and organization development experience

To apply: send your cover letter, resume, and salary history to jobs@pablove.org. Please include “Program Officer” in the subject line.

All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.

Internship Program

Pablove Marketing + Communications Intern

We’re a small team doing BIG things, and we’re looking for interns who match our creative spirit to help get the word out about fighting childhood cancer with love. Communications and multimedia interns get hands-on experience in our long- and short-term communications tactics and strategy. Interns acquire new, in-demand skills and written, design or video collateral for their portfolio.

Duties Include:

            • Writing, editing and proofreading newsletters, promotional materials and fundraising.
            • Assisting with social media efforts, including but not limited to Facebook, Google+, Twitter, Tumblr, Flickr and the Pablove blog.
            • Tracking and measuring new and traditional media metrics.
            • Web design and programming.
            • Graphic design for web and print-based materials.
            • Transcribing and cataloging video footage and photography.
            • Editing video pieces and graphics for YouTube and Vimeo.

We’re looking for someone who has:

            • A genuine interest in a career in communications, social media, web design, graphic design, film and editing, or all of the above!
            • Has some experience with software in their area of interest: Adobe Creative Suite (Photoshop, Illustrator, InDesign), Final Cut Pro, iMovie, HTML. Mac proficiency a must.
            • Keeps a healthy media diet, especially when it comes to the latest releases of social media platforms.
            • Has strong writing and editing skills.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to internships@pablove.org.

Pablove Development Intern

Are you interested in learning valuable development and event management skills and fighting childhood cancer with love? Then we want to meet you!

Projects include:

            • Assisting with and attending fundraising events.
            • Researching and requesting corporate and in-kind donations.
            • Data entry and maintenance in Pablove database.
            • Administrative tasks related to Development (e.g. mailings).
            • Research project and presentation on topic of your own choosing related to Pablove’s mission and programming.

We are looking for someone who is detail oriented, has exceptional organizational skills, and takes initiative on assigned projects. This internship will give you insight into how a growing non-profit approaches their development strategy. Enthusiasm and passion for the cause are a must. You must live in or be willing to relocate to Los Angeles.

To apply: Email your resume + cover letter to internships@pablove.org.

Pablove Events Intern

The Pablove Foundation has a busy and diverse calendar of annual fundraisers, including family events, gallery shows, sporting events, etc. Our Events Intern will play a crucial role in event production, build invaluable fundraising skills, and gain insight into the development strategy of a small non-profit doing big things in the fight against childhood cancer with love.

Duties include:

            • Assisting in planning and executing fundraising events.
            • Requesting in-kind donations.
            • Data entry in the Pablove database.
            • Administrative tasks including mailing, filing, etc.
            • Researching potential community and corporate partnerships.

We are looking for someone who has:

            • Experience using Mac computers, Google Drive, and Microsoft Office Suite.
            • Exceptional organizational skills, attention to detail, and initiative.
            • Strong communication skills: must be comfortable making cold calls and soliciting donations.
            • The ability to conduct thorough research.
            • Enthusiasm and passion for the Pablove cause: fighting childhood cancer with love!
            • Interest in a career in event planning, production, and/or non-profit development.

Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of at least a quarter or semester (3-4 months). Course credit is available upon request.

To apply: Email your resume + cover letter to Events Manager Lara Nassar at lara@pablove.org.

Pablove Operations Intern

Want to see what it’s really like in the nonprofit world? Our Operations interns play an integral role in making Pablove’s day-to-day operations run as smooth as butter. This is the perfect opportunity for students and young professionals who are curious about a career with impact, but who want an all-encompassing experience before committing to a specific department in the nonprofit world. Your internship will give you direct access to meetings, projects and opportunities that are only available at a small organization like Pablove.

Duties Include:

            • Perform key volunteer roles at outreach and fundraising events by heading up volunteer teams and groups, representing the organization, and assisting staff.
            • Learning aspects of nonprofit administration such as database entry, event management, and facilities and operations – a crucial skill for anyone looking for a career in nonprofits.
            • Assist in key elements of nonprofit merchandising – including product development and research, sale strategies and third party collaborations.
            • Pulling, organizing and fulfilling merchandise orders and event materials at the direction of the Operations Coordinator.
            • Researching new ideas, keeping the office organized, and performing administrative tasks like welcoming our guests, filing, and being the voice on the phone behind the words, “Hello, Pablove Foundation. How can we help you?”

We’re looking for someone who has:

            • A genuine interest in working for a nonprofit organization that is heavily involved with both health issues and the arts.
            • Strong writing skills, a professional phone manner, and the ability to complete thorough and competent research.
            • Initiative and creativity. Interns will be encouraged to generate new ideas and follow through on those opportunities during their assignment.
            • Mac proficiency is important; familiarity with Microsoft Office and Google Docs a must.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to internships@pablove.org.

Pablove Shutterbugs Program Intern

Looking to gain hands-on experience with a fun, fast-paced nonprofit? Do you have a passion for youth programs and community outreach? Love photography? A program of The Pablove Foundation, Pablove Shutterbugs teaches children living with cancer to develop their creative voice through the art of photography. We are seeking dedicated, creative applicants to support our growing photography program.

If you are interested in participating in an environment where you will learn the day-to- day workings of a non-profit organization with an emphasis in arts education, then this is the internship for you!

What you will learn:

            • How arts education professionals administer their programs.
            • Logistics in planning and program execution including preparing materials for group photography classes with Pablove Shutterbugs students.
            • How to create, market and maintain documents in our community outreach activities.
            • Help plan and participate in a variety of program events and outreach campaigns.

We’re looking for an intern who can:

            • Use Mac computers and work with Microsoft Office Suite and Google Docs.
            • Conduct research for prospective partnerships with community organizations, higher education institutions, photographers, photography collectors, and galleries.
            • Roll up their sleeves and assist with support tasks such as filing and mailing, maintaining program inventory, application processing, and general correspondence.

We pablove candidates who might:

            • Have working knowledge of or enjoy photography.
            • Speak Spanish.

Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of a quarter or semester (3-4 months).

Course credit is available upon request.

Pablove Shutterbugs interns are paramount to the program’s success. We balance administrative duties with learning opportunities in a fast-paced, structured and supportive working environment.

To apply: Email your resume + cover letter to shutterbugs@pablove.org


Featured Events

Featured Events

Pablove Across America 2016

WhenOctober 2, 2016

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