Careers and Internships

Executive Assistant to the CEO/Co-Founder

The mission of The Pablove Foundation is to invest in underfunded, cutting-edge childhood cancer research, inspire cancer families through education, and improve the lives of children living with cancer through the arts.

As the Executive Assistant to The Pablove Foundation’s CEO, Jo Ann Thrailkill, you’ll manage an active schedule while overseeing all incoming and outgoing communications. Reporting to the Director of Operations, your primary job will be to escalate the efficiency and efficacy of the CEO. You’ll be responsible for keeping a flawless calendar (no matter what the time zone) and maintaining a system for scheduling meetings. You’ll act as the primary liaison with the Board of Directors, communicate directly with donors and constituents, and ensure the CEO is well prepared for every interaction.

You will learn the many facets of running a nonprofit organization, while playing a significant role in the achievement of The Pablove Foundation vision: helping kids with cancer live – a love-filled life today, and a cancer-free life tomorrow.

Primary Responsibilities

  • You’ll be responsible for every aspect of the CEO’s schedule by managing calendars, anticipating and scheduling meetings and appointments and overseeing extensive travel and accommodations.
  • You’ll maintain the CEO’s schedule and workflow by communicating daily appointments, taking care of anticipated needs in preparation for meetings and travel, and troubleshooting logistics that arise day to day in the CEO’s work day.
  • You’ll support the CEO with the Board of Directors including weekly Board email updates, scheduling and coordinating quarterly meetings, preparing meeting packets, attending meetings, prospect research, and taking minutes.
  • You’ll take the lead on coordinating logistics for the Board of Directors annual retreat.
  • You’ll assist The Pablove Foundation Leadership Team in scheduling Board committee meetings, attend meetings, take minutes or transcribe recordings, return to committee chair for approval and distribute to committee members.
  • You’ll meet with the CEO to understand, prioritize, and handle high level donor needs and communication according to Foundation priorities.
  • You’ll organize and maintain files and records of the CEO.
  • You’ll manage projects and conduct research for CEO and the Board of Directors.
  • You’ll prepare and edit correspondence, reports and presentations.
  • You’ll maintain prospect lists and Board of Directors materials.
  • You’ll liaise with internal staff at all levels ensuring information is being shared transparently between CEO’s office and all departments.
  • You’ll efficiently execute administrative tasks like data management, expense reports and shipping.
  • You’ll be responsible for representing the organization and the CEO at all times, acting with warmth, respect and sophistication.
  • You’ll support other members of the Leadership Team on special projects as needed.


  • At least 3 years of experience providing strong administrative support to an Executive
  • Strong attention to detail and the ability to prioritize work and meet deadlines
  • Superior ability to analyze situations that require forethought and follow-up with executives and multiple stakeholders
  • Capacity to work and thrive in a growing, fast-paced organization with a collaborative environment
  • Experience managing an ever-changing calendar and travel needs
  • Efficiency working with Mac products, Google Apps and social networking sites, including Twitter, Facebook, Instagram, LinkedIn, Youtube, Vimeo, etc…

This is YOU

  • You love people! You are articulate and comfortable communicating with anyone – from childhood cancer parents to board members, passionate teenagers to C-Suite executives, and bankers to rock stars. You are skilled on the phone by being warm, welcoming, and always willing to help. You get great joy from making people smile.
  • You’re so organized, it hurts! You have remarkable attention to the smallest details, meticulous organizational skills. Marie Condo has nothing on you: when something doesn’t have a place, you make one for it and teach others to keep it that way. You can manage schedules, inquiries, call logs and correspondence.
  • You go for the win! You’re a master multitasker and love checking boxes on your list. You follow through on every task, no matter how big and take full responsibility for each project you are assigned. You live for hitting deadlines and understand the importance of keeping on schedule. You’re resourceful and know how to gather information, bring people together and accomplish your goals.
  • You like to talk (and write)! You keep everyone up to speed so that the job gets done efficiently and effectively. You know when to ask for help, when to listen, and when to speak up. You effectively communicate, both in speech and in writing and you are a trusted editor.
  • You know when to hold ‘em! You’ve proven that you can handle and maintain sensitive and confidential information using considerable tact, diplomacy, discretion and judgment. You’re serious about learning all the ins and outs of Pablove so that you can handle any donor or board related question that comes your way.
  • You just get it! You understand that you are an important member of an awesome team. You thrive in a fast-paced environment and can handle multiple deadlines at once. You find new and impressive ways to increase efficiency. You anticipate potential issues that need to be addressed before they occur and work on immediate solutions. You take great pride in your work and it shows!

To apply: send your cover letter, resume, and salary history to Please include “Executive Assistant” in the subject line. All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. The Pablove Foundation is an Equal Opportunity Employer. We provide healthcare, dental and vision, flexible spending account, 401K, unlimited vacation policy (just get your work done!), paid holidays, and killer summer bbq’s. PLEASE NO PHONE CALLS OR DROP INS.

Database Assistant

The Database Assistant is a part-time, 20-hour per week position and reports to the Development Coordinator. This position is responsible for all data entry and reporting, as well as managing various stewardship opportunities.

You will learn the many facets of running a nonprofit organization, while playing a significant role in the achievement of The Pablove Foundation vision: helping kids with cancer live—a love-filled life today, and a cancer-free life tomorrow.

Primary Responsibilities

  • Manage the donor database (DonorPro) by keeping all data clean, organized, and updated by following set data entry protocols, expanding notes, removing duplicates, and tracking individual relationships, mailings, and event attendance.
  • Process all donations: entering all gifts into Donor Pro, transmitting payments and payment information to accounting, generating and distributing a weekly transaction report, and completing acknowledgement letters.
  • Prepare acknowledgement letters including handwritten thank you notes for donors and notifications for memorial donations, ensuring that all correspondence is accurate and sent in a timely manner.
  • Work closely with the Development Coordinator to ensure that all stewardship activities are implemented (birthday, anniversary, and special appeals, etc.).
  • Generate a variety of reports and documents from DonorPro.


  • Strong attention to detail and the ability to prioritize work and meet deadlines
  • Capacity to work and thrive in a growing, fast-paced organization with a collaborative environment
  • Must be able to demonstrate proficiency in above tasks through previous work, volunteer, extracurricular or academic experience
  • Working knowledge of computers and software including, but not limited to: Google platforms, Microsoft Word, Excel, and email
  • Commitment to The Pablove Foundation mission and vision, and sensitivity to the needs of our community
  • Ability to work and thrive in an open office environment

Education + Experience

  • At least three years of database experience
  • Proficiency with Apple systems
  • Experience with donor database preferred

To apply: send your cover letter, resume, and salary history to Please include “Database Assistant” in the subject line. The Pablove Foundation is an Equal Opportunity Employer. PLEASE NO PHONE CALLS OR DROP INS.

Pablove Shutterbugs Associate Director

A program of The Pablove Foundation, Pablove Shutterbugs teaches children to develop their creative voice through the art of photography.

The Pablove Shutterbugs Associate Director reports to the Vice President of Programs. This position’s primary responsibility is ensuring our program’s effectiveness by planning, organizing, developing, and managing program activities.

Primary Responsibilities Include:

Overall Programming + Staff

  • Supervise, train and oversee Pablove Shutterbugs staff to ensure high-quality work, and the successful implementation of the programming strategy
  • Oversee work with volunteers and independent contractors to maintain high quality
  • Oversee and continually refine Pablove Shutterbugs evaluation processes
  • Lead streamlining of all systems related to Shutterbugs
  • Stay informed on best practices in arts education programming; ensure best practices are utilized in program development and evaluation
  • Oversee procedures and infrastructure to maintain legal compliance for arts programming
  • Oversee development of alumni engagement program
  • Oversee the execution of the alumni program, monitor the outcomes, and adjust the strategy as needed

Development + Marketing Support

  • Collaborate on development strategy, specifically focusing on how the development strategy supports all programming
  • Provide background information, historical context, and creative input as needed, including specific programming needs for donor cultivation, events, etc.
  • Create and oversee refinement of boilerplate language for Shutterbugs
  • Work in close collaboration with the marketing department to generate updates on program impact
  • Work in close collaboration with the marketing department on the Pablove Print Shop website including cross-departmental initiatives that will generate visibility, brand loyalty, and increased interaction and sales from the general public
  • Collaborate and provide input and support on development strategy
  • Ensure proposals are accurate reflections of program outcomes and objectives


  • Oversee Los Angeles and nationwide Pablove Shutterbugs programs
  • Oversee programming and logistics for the Pablove Print Shop
  • Site manage a portfolio of Pablove Shutterbugs locations including, but not limited to: Los Angeles (Alumni Summer Camp), New York, New Orleans, and Boston
  • Interface and communicate with hospital partners, regional arts communities and other care facilities that serve children living with cancer to garner interest and participation in Pablove Shutterbugs
  • Recruit, interview, hire, and train Local Teaching Artists and volunteers
  • Communicate with the Local Teaching Artists regularly to ensure successful programming at each site
  • Work with families to ensure that they are properly informed about program activities
  • Collect and process program evaluation data received from Pablove Shutterbugs stakeholders
  • Oversee, help develop, and execute mentor and volunteer appreciation and retention programming in Los Angeles and across the country

Strategy + Operations:

  • Ensure a solid infrastructure
  • Oversee the annual budget and cash flow while maintaining fiscal responsibility for Pablove Shutterbugs
  • Act as team liaison with development team on internal and external fundraising objectives
  • Work with Development Team to produce program events as needed (e.g. Gallery Shows)
  • Collaborate with marketing team to devise outreach and marketing strategies
  • Create improvements, updates and streamline current systems
  • Work across departments to ensure a solid outreach and online presence in the communities we serve
  • Assist VP of Programs with reporting, improving program content and structure, and overall budget compliance for Executive Leadership and Board of Directors

Program Administration + Educational Initiatives:

  • Teach Pablove Shutterbugs classes when necessary
  • Represent The Pablove Foundation in a variety of professional settings including, but not limited to: hospital visits, outreach events, and conferences

Skills + Qualifications:

  • B.A. in Fine Arts, Education, Cultural, or Liberal Arts preferred, but not required
  • 3-5 years of experience in arts programming and working with youth
  • Experience developing curriculum in an experiential setting required
  • Strong writing and analytical skills
  • A passion for the arts and an artistic eye
  • Ability to handle multiple tasks simultaneously and under deadlines
  • Strong interpersonal and time management skills
  • Attention to detail
  • Experience working with and managing databases preferred
  • MAC proficiency strongly desired
  • Experience with Adobe CS6 programs including Photoshop preferred
  • Experience with CMS web design a plus
  • Bilingual in Spanish preferred

To apply: send your cover letter, resume, and salary history to Please include “Pablove Shutterbugs Associate Director” in the subject line. All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.

Program Officer

The Program Officer of The Pablove Foundation reports directly to the Vice-President of Programs and manages the The Foundation’s Childhood Cancer Research Grants program and Education for Families initiatives. The Program Officer works closely with program, development, and marketing team members to ensure that The Pablove Foundation Research Grants Program continues to grow and strategic objectives are met. The Program Officer also serves as the liaison between the scientific research community, Pablove supporters, and the childhood cancer community at large.

The Program Officer is a member of The Pablove Foundation Programs Department, working in all aspects to include but not limited to: research grants management, education initiatives such as preparing and writing science content for a lay audience, community engagement, designated fund donor stewardship, and events. In this role, the Program Officer is responsible for maintaining and improving the grants giving process using the ProposalCENTRAL system, developing and sustaining long-term relationships with current and new designated funds donors to maximize their philanthropic participation with The Foundation, encourage increased charitable giving in the designated funds area, and enhance the impact of The Pablove Foundation’s grant making in the community. The Officer may conduct research on issues of concern and focus, and represent The Foundation at fundraising, nonprofit, and community events. The Program Officer will maintain adequate files for both research and education programs.

Grants Management
Oversees systems and assists in the strategic growth of the childhood cancer research grants program into an innovative and effective grant giving program. Activities include, but are not limited to:

  • Implement, maintain, and monitor grant making processes internally and at large with stakeholders such as the Board of Directors and Scientific Advisory Committee
  • Generate and produce grant research and analysis of scientific content; ensure timely, accurate, and useful reporting to the Leadership Team and the Board of Directors
  • Process grant awards and payment; review and track grantee requirements and reports
  • Confirm compliance with Foundation policies, procedures, and legal requirements
  • Identify and recommend potential process improvements
  • Serve as a thought partner with The Foundation’s Leadership Team and develop the Foundation’s capacity to make larger, strategic grants
  • Meet personally with current and potential designated funds donors and research grant recipients to maximize the effectiveness of the grant giving program
  • Work closely with the development and marketing teams to ensure that the research grants’ educational initiatives are impacting our constituent base and the general public
  • Work closely with the Vice-President of Development and the Vice-President of Programs to implement designated-fund donor engagement plans for growth and sustainability
  • Outreach to research institutions nationally and internationally to achieve greater impact

Family Education Programming
Work closely with the Vice-President of Programs to develop and implement educational programming for caretakers and families living with childhood cancer. Oversee the day to day programming and coordination of activities that include, but are not limited to:

  • Outreach to families and caretakers of children living with childhood cancer to encourage participation in a pilot program
  • Help devise narratives to drive marketing efforts around the impact Pablove is making in the area of family education
  • Manage record keeping, correspondence, feedback and evaluation processes
  • Execute program activities including recruiting and managing program volunteers, securing needed resources, and tracking progress
  • Create new procedures and program materials
  • Help generate reports on the effectiveness of the pilot program
  • Serve as a thought partner with the Vice-President of Programs in devising strategies to help elevate and scale the program nationally


  • This position requires travel 2-3 times a year
  • Assist the Vice-President in preparing presentations and materials for reporting
  • Assist in coordination of board and scientific research committees
  • Serve as an active member of the Programs team that is focused on fulfilling an interrelated three-pronged approach to the Pablove mission
  • Work cross functionally with other departments and seek to foster additional relationships
  • Given the dynamic nature of The Pablove Foundation’s work, the job will inevitably grow and change over time. The Program Officer’s recommendations for the growth of the research grants program and family education will be a crucial element in advancing the mission of The Pablove Foundation

Desired Skills:

  • Outstanding verbal and written communication skills
  • Strong interpersonal skills
  • Strong background in biological science; ability to discern systems and complex science content; effectively communicate concepts to a lay audience
  • Facility with computers, database software, MAC proficiency
  • Ability to handle multiple tasks simultaneously and under deadlines
  • Strong time management skills; self-starter and self-reliant but able to consult effectively with others
  • A passion for research and educating families in the childhood cancer community
  • Ability to think and work at both the micro and macro level

Minimum Experience:

  • Bachelor’s degree in Biological Sciences, Masters of Public Health (MPH) preferred
  • 3-5 years of experience required in community, non-profit, grant making, development, or other work directly related to The Pablove Foundation’s mission
  • Management and organization development experience

To apply: send your cover letter, resume, and salary history to Please include “Program Officer” in the subject line.

All employees at The Pablove Foundation undertake other duties as needed and all positions require flexible work hours, including evening and weekends. Some travel may be required. PLEASE NO PHONE CALLS OR DROP INS.

Internship Program

Pablove Marketing + Communications Intern

We’re a small team doing BIG things, and we’re looking for interns who match our creative spirit to help get the word out about fighting childhood cancer with love. Communications and multimedia interns get hands-on experience in our long- and short-term communications tactics and strategy. Interns acquire new, in-demand skills and written, design or video collateral for their portfolio.

Duties Include:

            • Writing, editing and proofreading newsletters, promotional materials and fundraising.
            • Assisting with social media efforts, including but not limited to Facebook, Google+, Twitter, Tumblr, Flickr and the Pablove blog.
            • Tracking and measuring new and traditional media metrics.
            • Web design and programming.
            • Graphic design for web and print-based materials.
            • Transcribing and cataloging video footage and photography.
            • Editing video pieces and graphics for YouTube and Vimeo.

We’re looking for someone who has:

            • A genuine interest in a career in communications, social media, web design, graphic design, film and editing, or all of the above!
            • Has some experience with software in their area of interest: Adobe Creative Suite (Photoshop, Illustrator, InDesign), Final Cut Pro, iMovie, HTML. Mac proficiency a must.
            • Keeps a healthy media diet, especially when it comes to the latest releases of social media platforms.
            • Has strong writing and editing skills.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to

Pablove Development Intern

Are you interested in learning valuable development and event management skills and fighting childhood cancer with love? Then we want to meet you!

Projects include:

            • Assisting with and attending fundraising events.
            • Researching and requesting corporate and in-kind donations.
            • Data entry and maintenance in Pablove database.
            • Administrative tasks related to Development (e.g. mailings).
            • Research project and presentation on topic of your own choosing related to Pablove’s mission and programming.

We are looking for someone who is detail oriented, has exceptional organizational skills, and takes initiative on assigned projects. This internship will give you insight into how a growing non-profit approaches their development strategy. Enthusiasm and passion for the cause are a must. You must live in or be willing to relocate to Los Angeles.

To apply: Email your resume + cover letter to

Pablove Events Intern

The Pablove Foundation has a busy and diverse calendar of annual fundraisers, including family events, gallery shows, sporting events, etc. Our Events Intern will play a crucial role in event production, build invaluable fundraising skills, and gain insight into the development strategy of a small non-profit doing big things in the fight against childhood cancer with love.

Duties include:

            • Assisting in planning and executing fundraising events.
            • Requesting in-kind donations.
            • Data entry in the Pablove database.
            • Administrative tasks including mailing, filing, etc.
            • Researching potential community and corporate partnerships.

We are looking for someone who has:

            • Experience using Mac computers, Google Drive, and Microsoft Office Suite.
            • Exceptional organizational skills, attention to detail, and initiative.
            • Strong communication skills: must be comfortable making cold calls and soliciting donations.
            • The ability to conduct thorough research.
            • Enthusiasm and passion for the Pablove cause: fighting childhood cancer with love!
            • Interest in a career in event planning, production, and/or non-profit development.

Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of at least a quarter or semester (3-4 months). Course credit is available upon request.

To apply: Email your resume + cover letter to Events Manager Lara Nassar at

Pablove Operations Intern

Want to see what it’s really like in the nonprofit world? Our Operations interns play an integral role in making Pablove’s day-to-day operations run as smooth as butter. This is the perfect opportunity for students and young professionals who are curious about a career with impact, but who want an all-encompassing experience before committing to a specific department in the nonprofit world. Your internship will give you direct access to meetings, projects and opportunities that are only available at a small organization like Pablove.

Duties Include:

            • Perform key volunteer roles at outreach and fundraising events by heading up volunteer teams and groups, representing the organization, and assisting staff.
            • Learning aspects of nonprofit administration such as database entry, event management, and facilities and operations – a crucial skill for anyone looking for a career in nonprofits.
            • Assist in key elements of nonprofit merchandising – including product development and research, sale strategies and third party collaborations.
            • Pulling, organizing and fulfilling merchandise orders and event materials at the direction of the Operations Coordinator.
            • Researching new ideas, keeping the office organized, and performing administrative tasks like welcoming our guests, filing, and being the voice on the phone behind the words, “Hello, Pablove Foundation. How can we help you?”

We’re looking for someone who has:

            • A genuine interest in working for a nonprofit organization that is heavily involved with both health issues and the arts.
            • Strong writing skills, a professional phone manner, and the ability to complete thorough and competent research.
            • Initiative and creativity. Interns will be encouraged to generate new ideas and follow through on those opportunities during their assignment.
            • Mac proficiency is important; familiarity with Microsoft Office and Google Docs a must.
            • Spanish-language skills a plus!

To apply: Email your resume + cover letter to

Pablove Shutterbugs Program Intern

Looking to gain hands-on experience with a fun, fast-paced nonprofit? Do you have a passion for youth programs and community outreach? Love photography? A program of The Pablove Foundation, Pablove Shutterbugs teaches children living with cancer to develop their creative voice through the art of photography. We are seeking dedicated, creative applicants to support our growing photography program.

If you are interested in participating in an environment where you will learn the day-to- day workings of a non-profit organization with an emphasis in arts education, then this is the internship for you!

What you will learn:

            • How arts education professionals administer their programs.
            • Logistics in planning and program execution including preparing materials for group photography classes with Pablove Shutterbugs students.
            • How to create, market and maintain documents in our community outreach activities.
            • Help plan and participate in a variety of program events and outreach campaigns.

We’re looking for an intern who can:

            • Use Mac computers and work with Microsoft Office Suite and Google Docs.
            • Conduct research for prospective partnerships with community organizations, higher education institutions, photographers, photography collectors, and galleries.
            • Roll up their sleeves and assist with support tasks such as filing and mailing, maintaining program inventory, application processing, and general correspondence.

We pablove candidates who might:

            • Have working knowledge of or enjoy photography.
            • Speak Spanish.

Internships are 2-3 days per week (approximately 12-15 hrs) at our Hollywood office and last for the duration of a quarter or semester (3-4 months).

Course credit is available upon request.

Pablove Shutterbugs interns are paramount to the program’s success. We balance administrative duties with learning opportunities in a fast-paced, structured and supportive working environment.

To apply: Email your resume + cover letter to

Featured Events

Featured Events

San Francisco Bay Area Gallery Show

WhenJune 11, 2016

Pablove Shutterbugs, the signature arts program of The Pablove Foundation, teaches children and teens living with cancer to develop their creative voice through the art of photography.[…]

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